Exhibitor’s Rules & Regulations

Event: CONSTRO 2026, 20th International Expo on Construction Machinery, Materials, Methods & Technology

Dates: 8th – 11th January 2026

Venue: Pune International Exhibition & Convention Centre (PIECC), Moshi, Pune

Stall Possession

Stall Type	Possession Date & Time
Open Space / Bare Space	4th Jan, 9:00 AM
Shell Scheme	6th Jan, 9:00 AM

Requirements for Open/Bare Space:

Vendor Authorization Letter (issued by Exhibitor)
Stall Position Letter (from Organizer)
Refundable Vendor Deposit

Stall Dismantling & Clearance

Stall Type	Clearance Period
Open / Bare Space	11th Jan, 6:00 PM – 12th Jan, 10:00 PM
Shell Scheme	11th Jan, 6:00 PM – 11th Jan, 10:00 PM

Deposit Refund: Issued post clearance. Deductions apply for:

Incomplete or delayed work
Violation of non-working day policy
Late removal of stall material

Non-Working Day

Effective 7th Jan: Activities causing dust, disruption, or obstruction—such as drilling, cutting, and painting—are strictly prohibited within the exhibition premises.

Stall Specifications

Shell Scheme / Bare Space (Min. 12 / 24 sq. m): Includes basic furniture & electrical connection; extras chargeable.
Open Space (Min. 25 sq. m): Chalk-marked area with base facilities; electricity must be pre-booked (single phase). Additional consumption billed at spot rates.

Refundable Vendor Deposit

Stall Size	Deposit Amount (₹)
12 sq. m	20,000
24 sq. m	24,000
25 sq. m	25,000
Above 25 sq. m	30,000

Conditions: Collected before fabrication; refunded post-event if all terms are met.

General Terms

Stall allotment is first-come, first-served.
Booking confirmed upon full/partial payment.
No sub-letting permitted.
Counter sales prohibited during expo.
- Equipment/exhibits may be sold post-event; exhibitor is responsible for applicable taxes.

Stand Setup & Possession

Bare space possession: 4th–6th Jan (10:00 AM–12:00 Midnight)
Full payment of participation fees, deposits, and service charges via banker’s draft/cheque is mandatory prior to possession.
If payment/setup is incomplete, the Organizer may reassign the stall.

Stand Design & Construction

All display elements must remain within stall boundaries.
All structural display designs must be submitted to the Organizer for approval at least 30 days prior to the start of the Expo.
Designs must ensure stability and structural integrity, with all supports confined strictly within the allotted exhibition area. Use of external supports is not permitted.
The Organizer reserves the right to request modifications to submitted designs. Exhibitors are obligated to implement these changes as directed. If such changes are not carried out by the Exhibitor, the Organizer will proceed with the necessary adjustments, with all risks and associated expenses borne by the Exhibitor.

Completion Deadline:

Stall setup must be complete by 6th Jan, 12:00 Midnight.
No vehicles allowed post 7th Jan, 7:00 AM.
Storing materials in unauthorized areas is prohibited.

Activities & Promotions

All interactions and demos must stay within the stall.
Audio/visual displays must not disturb neighbouring exhibitors.
Organizer may remove disruptive equipment.

Material Handling

Only Organizer-authorized agencies permitted for material movement.

Stall Vacating

Must be vacated by:
- For Shell Scheme – 11th Jan, 6:00 PM to 10:00 PM
- For Bare Space / Open Space – 11th Jan, 6:00 PM to 12th Jan, 10:00 PM
Delay penalty: ₹5,000/day

Sub-Contracting

No transfer or sub-leasing of stall contract without written Organizer approval.

Cancellation Policy

Cancellation Date	Refund Eligibility
Before 30th Sept 2025	75% refund (25% retained)
1st Oct – 15th Dec 2025	50% refund
After 15th Dec 2025	No refund

If stall cannot be allotted, full amount will be refunded.

Force Majeure

In case of strike, closure, or other unavoidable events:
- Organizer may alter expo schedule or cancel event.
- Contracts remain binding if dates change.
- In case of cancellation, proportionate refund issued after deducting incurred expenses.

Security

24×7 security provided; exhibitors must ensure protection of their assets.
Storage or display of hazardous material is strictly prohibited.

Legal & Venue Clause

Disputes subject to Pune jurisdiction only.
Organizer may hold exhibitor property until outstanding dues are cleared.
Organizer may change venue if unavoidable circumstances arise.